Executive Personal Assistant (Maternity Coverage)

Vienna, Austria (Hybrid)

Working Model: Hybrid Working

Employment status: Full-time, Temporary.

Working hours: Monday to Friday, 9:00am – 5:30pm.

Office Location: Vienna, Austria

In this role you will add value to PXP by:

The Executive Personal Assistant provides comprehensive support to the CEO, ensuring the efficient operation of the executive office. They are responsible for streamlining administrative procedures, managing schedules, and facilitating smooth communication between the executive team and stakeholders.

A typical week might involve:

  • Manage and maintain the CEO's schedule, appointments, and travel arrangements.
  • Coordinate meetings, including booking venues, preparing agendas, and taking minutes.
  • Handle confidential documents ensuring they remain secure.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Manage and oversee the completion of special projects as assigned.
  • Provide administrative support for the management team as needed.
  • Handle incoming mail and other material and manage information flow in a timely and accurate manner.
  • Make travel arrangements for the CEO and other executives as required.
  • Undertake additional administrative duties as assigned to support the executive team and ensure efficient office operations.

We are looking for someone who: 

  • Bachelor's degree or equivalent experience in Business Administration or related field.
  • Proven experience as a personal assistant or similar executive administrative role.
  • Proficient in Microsoft Office Suite and other office productivity tools.
  • Strong organizational, project management, and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Discretion and confidentiality.

 We would love someone to have any of the following: 

  • Exceptional interpersonal skills.
  • Ability to multitask and prioritize tasks.
  • Comfortable handling sensitive information and maintaining confidentiality.
  • Experience in managing executive schedules and travel arrangements.

 What we can offer you: 

Annual gross salary from EUR 40,000.- (on a full-time basis). Overpayment is obviously possible based on qualifications and professional experience.

Competitive package and other employee benefits such as:

  • Modern office close to transport links
  • Transportation tickets
  • Food allowance
  • Small and friendly team.
  • Attractive Commission Scheme.
  • A diversified range of activities in an international environment.
  • To be a part of a supportive and dynamic team with ambitious, yet realistic objectives for the future.
  • An open communication culture.

 About us

PXP Financial is a well-established and respected name within the card payment industry.

We boast an impressive and diverse client database across the globe and have over 30 years of experience within the payments space.

Our people are employed across our regional offices located in the Austria, UK, Bulgaria, India and the US.

PXP are a leading payment provider with a reputation of a reliable payment and acquiring platform as well as offering operational excellence and best in class service for all of our clients.

We strongly believe these are fundamental values which contribute to our customers success because for our clients, regardless of sector, taking payment is one of the most important parts of their business.

We listened to our employees and now offer a fantastic hybrid working option, with a minimum two days in the office and optional 3 days home working.

Executive Personal Assistant (Maternity Coverage)

Job description

Executive Personal Assistant (Maternity Coverage)

Personal information